Supporting health through research and education.

Operating Grant Application Form & Information

i) Our Peer Review Process for Adjudicating Applications

After the applicants submit their written application, the Manitoba Medical Service Foundation incorporates a direct review system of requiring applicants to present their projects in person to a panel of MMSF Board members. Panel members present at the review include those from the lay community as well as those with scientific expertise. Applicants are given the opportunity to demonstrate the command of their subject by verbal and visual presentation, to clear up misconceptions, to agree to required adjustments to their project design or budget, and to gain assurance that their project has been well understood.

ii) Mentorship Requirements

The MMSF strongly encourages grant writing mentorship in the belief that it will improve the quality of your application and it will help to create a positive research relationship for new investigators. Having your MMSF Application for Funds reviewed by a mentor or colleague prior to submission is mandatory. Please allow adequate time for the mentor to participate in the MMSF application process.

What is mentoring? Mentoring is most often defined as a professional relationship in which an experienced person (the mentor) assists another (the mentoree) in developing specific skills and knowledge that will enhance the less-experienced person's professional and personal growth. Mentorship is a personal developmental relationship in which a more experienced or more knowledgeable person helps to guide a less experienced or less knowledgeable person. The mentor may be older or younger but should have a certain area of expertise. It is a learning and development partnership between someone with vast experience and someone who wants to learn. MMSF's intention for the mentoring process is that the mentor should be an expert in the research area, successful in grant funding and generous regarding time allocation to the grant review process. The mentor should help the mentoree to express his/her approach in a way that will answer reviewers' queries as to focus, scientific doability and interpretability of results. The mentor can also assist in the identification of and the means to address the common problems seen in grants from new investigators (too broad/lack of focus; lack of clarity between the projects to be funded by the current grant and others held by the PI; lack of a clear statement linking hypotheses, projects, deliverables and intended interpretation). MMSF's request for formal or structured mentoring takes mentoring to the next level and expands its usefulness and learning value. Additionally, multiple mentors can be helpful because having more than one mentor will widen the knowledge of the person being mentored, as different mentors may have different strengths.

What are the benefits of mentoring? Mentoring benefits research program planning and research program development, grant application submissions and the development of career/research goals for the mentoree. At the grant submission stage, mentors enhance grant success for the mentoree through anticipating reviewers' queries, addressing the feasibility of the approach/research plan in the new investigator's lab and using the page limit well through good focus and communication skills. By enlisting mentors at the research project stage, new investigators can speed more quickly over the bumps and cut through unnecessary work. Mentors can assist in explaining and navigating day to day tasks, and eliminating unnecessary roadblocks. Mentors can help the mentoree to streamline processes and to get things done more quickly, efficiently and effectively.

On page 12 of your application form, list your mentor(s) or colleague(s).

iii) Plagiarism

Plagiarism of any material in the preparation of the Application for Funds to the MMSF will result in disqualification of the application and follow up with University authorities. Applicants are encouraged to learn about and voluntarily use software designed to screen for plagiarism and offered by their institution, such as (iThenticate) offered through the U of M.


The deadline for submissions of a written application for funding from MMSF is August 15th 8 for funding in the subsequent year. No application will be considered after the annual allocation of funds until the following year's competition.

Effective January 1, 2019, all applications must be completed on the MMSF application form #1.19 (see link below to obtain this form). Applications that do not conform to these instructions will not be accepted. Previous versions of the MMSF Application for Funds will be disqualified and are not eligible for entrance into the current competition for funds.

Applications should not exceed 40 pages of text, single spaced, in total, on regular 8" x 11" paper. All sections of the application form must be completed. If a section does not apply, please state "Not Applicable" in the particular section. All questions on completion of an application may be directed to the MMSF Administrative Assistant. All applications must be completed on the MMSF application form. Applications which do not conform to these instructions will not be accepted.

Do not Submit a curriculum vitae of the applicant or collaborators.

Note: This application form has been designed to be compatible with the use of computers, laser printers, etc. Download this form to your computer, fill it in and then print and submit your copies to the indicated address.

Operating Grant Application Form Effective January 1, 2019, all applications for funds must be completed on the Application for Funds #1.19 form.

Download Application Form (Application for Funds #1.19)

Download application form FAQs

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